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Merged idea

This idea has been merged into another idea. To comment or vote on this idea, please visit KF-I-4302 Purchase Orders.

Separate Purchase Orders from Receipts Merged

In the way that quotes are separated from sales invoices, treat purchase orders as a separate category. At present to raise a PO a new receipt must be entered. If for some reason that PO is not fulfilled there is still a receipt left on the system with nothing to back it up - you have to remember to delete it, else it is added to VAT etc. The system with quotes is better - a quote can be put on and turned into an invoice if the sale happens

  • Anonymous
  • Jan 10 2017
  • Acknowledged
  • Sep 5, 2017

    Admin Response

    This feature has been highly requested by our users for while now. In light of this, we introduced the option to send purchase orders from within the receipts area of KashFlow. As far as building in an actual purchase orders section into KashFlow, this is not something that we are looking at right now unfortunately. KashFlow Product Team

  • Alex Mattos commented
    January 10, 2017 09:10

    Thats a shame since Xero have done this already.

  • Nick Robinson commented
    January 10, 2017 09:10

    I could do with a proper purchase order system as well and not one that involves creating what amounts to a dummy invoice which in turn creates a creditor on the system before it should. Ideally a purchase order should be capable of being digitally signed by an authorised person as a standalone document and then compared/matched to the actual purchase invoice when it arrives.

  • Jeff Sutton commented
    January 10, 2017 09:10

    We are in need of a purchase order system.

    My suggestion as an easier start would be to enable quotations to be copied to purchase orders using the same ref number, we can then email purchase orders to our suppliers. When the goods arrive (which can take up to 12 weeks in our case) we can then convert the quote to an invoice.

  • Anonymous commented
    January 10, 2017 09:10

    I agree with Nick. I'm starting to look elsewhere as this feature is causing many issues for my company. Kashflow need to address this and listen to their users before you lose us!

  • KashFlow Product Manager commented
    January 10, 2017 09:10

    Hi Nick,

    Thanks for getting in touch. Over the last couple of years we have completed extensive development of the KashFlow system including delivering many of the features that have been requested by our customers via our requested features page.

    Functionality such as multi-user access represents a large scale restructuring of the application that involves extensive development. Please be assured that we are working on additional functionality as we speak and are well aware of the need for additional development in areas such as this.

    Gathering feedback from our customers on features such as this is vital and as we continue our development we will be asking for further input to make sure the solution is the correct one for all.

    Kind regards,


  • Nick commented
    January 10, 2017 09:10

    I have to say that I've been an avid user of Kashflow for a few years now but I'm starting to ask where all this 'development' is taking place?? This feature was discussed in 2013 yet it still appears to be in the 'review' stage. This feature, along with multi user, is becoming increasingly important to us; so much so that we are now starting to look at alternative solutions...

  • Guest commented
    March 3, 2017 16:39