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Dropbox integration doesn't work for multiple Kashflow accounts

If you buy a Kashflow account for more than one business, Dropbox integration doesn't work. The only workaround is to have two Dropbox accounts, which is inconvenient and not supported by Dropbox unless you sign up for a Business Account.

Kashflow puts your receipts into this folder:

Dropbox/Apps/Kashflow/Reciepts/

Receipt number 1 for Business A is a different transaction to receipt number 1 for Business B, but they are in the same folder and get muddled in Kashflow

Kashflow should separate the receipts from the two businesses into two separate folders:

E.g. ../Dropbox/Apps/Kashflow/Business A/Receipts/
And ../Dropbox/Apps/Kashflow/Business B/Receipts/
  • Anonymous
  • Jan 10 2017
  • Will not implement
KashFlow / Uncategorised
  • Jul 3, 2018

    Admin Response

    Hi Benjamin, Thanks for your feedback. The current dropbox integration is built in such a way that it will only integrate with a single dropbox account. This was done after consulting many of our SME and accountancy partners and it was found in testing that when integrating one KashFlow account with multiple dropbox accounts led to huge problems for our users, mainly with human error and confusion. We are not currently looking to change this feature as we find that it works best across our user base. However, if there are a number of votes for the feature we can certainly look at making a change based on the feedback.
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  • Matt Chatterley commented
    January 10, 2017 09:21

    We've also got the same problem - two business accounts in KashFlow which are linked, but we only have a single (business) dropbox account (one business is effectively a subsidiary of the other but is in a separate jurisdiction so keeps separate accounts) - this is a massive headache as it means we can only manage file attachments for ONE business, but not the other, via DropBox - surely it wouldn't be a big change to add a sub-folder for the account name?

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  • KashFlow Product Manager commented
    January 10, 2017 09:21

    Hi Ben,

    We advise that multiple dropbox integrations with a single KashFlow account are a bad idea, but certainly if you have two KashFlow accounts there is no reason not to have two dropbox accounts. Both would stand alone as separate integrations and I would re-iterate the advice of our support team to take this action.

    Thanks,

    Tom

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  • Anonymous commented
    January 10, 2017 09:21

    Is anybody going to come back to me on this since my clarification?

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  • Anonymous commented
    January 10, 2017 09:21

    Hi, Sir or Madam,

    Thank you for the response. I'm afraid you have misunderstood my request. I am not suggesting support for multiple Dropboxes. Actually I'm suggesting the opposite - Kashflow should support just one Dropbox.

    I currently have two Kashflow accounts and one Dropbox, but Kashflow doesn't work because it muddles up one Kashflow account's receipts with the other Kashflow account's receipts. Your Support Team suggested that I use multiple Dropbox accounts to get around the problem but, as you advise above, multiple Dropboxes are a bad idea.

    So, to reiterate - I'm not asking for support for multiple Dropboxes. I hope that's clearer now.

    Thanks and regards
    Benjamin

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  • Anonymous commented
    January 10, 2017 09:21

    Sorry, that wasn't supposed to be anonymous. My name is Benjamin and I eagerly await a fix. Many thanks.

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  • Matt Chatterley commented
    July 03, 2018 10:36

    You've got his request (and mine) backwards here - we have N KashFlow accounts and 1 Dropbox account. Couldn't KF just (optionally) add the company name to the path it saves under in Dropbox?

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