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Allocate a bank receipt/payment to more than one invoice

In the bank module it would be a great idea if you could allocate a single bank receipt/payment to multiple invoices for the value you choose ( i.e. when payments on account are made ).

The only way around this at the moment is to delete the bank transaction and add individual transactions for the value you want to allocate to each invoice.
  • Amanda Jarvis
  • Jan 10 2017
  • Acknowledged
  • Jan 10, 2017

    Admin Response

    Hi Amanda, Could you give us a little more detail? In KashFlow you can select a single transaction that has been imported and match it to a number of different invoices in the system within the bank area. Are you using Bank Feeds? Thanks
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  • Chris commented
    January 10, 2017 09:17

    You can already do this.
    Tick 2 invoices and then change the amount paid off each

  • Nick Ryman commented
    January 10, 2017 09:17

    I go to the bank and pay 2 cheques in with my paying in book.

    Both are worth £50 each and they are from different customers (let’s call them Customer A and Customer B) meaning the bank account shows a deposit of £100.

    Currently I can only pay one of the invoices on your system as it will only recognise a deposit as being from a single customer, meaning I have one invoice for customer A overpaid by £50 and the invoice for customer B remaining unpaid and showing an outstanding balance of £50.

    Is there a way you can assign 2 invoices or more for different customers to a single payment?

    Thanks

  • Amanda Jarvis commented
    January 10, 2017 09:17

    The multi user functionality is also very poor.

  • Amanda Jarvis commented
    January 10, 2017 09:17

    To be honest I'm very frustrated with Kashflow it doesn't feel like the finished product I was lead to believe.

    Why one rule for Bank feeds and another for CSV?

    If you can't assist I would rather not be contacted as it wastes my time and I can work around the system in other ways.

  • Amanda Jarvis commented
    January 10, 2017 09:17

    Hi

    I imported a number of transactions and when selecting the bank payment 'assign to purchase' I only had a single line to allocate to one invoice.

    I was told by support to overpay the invoice and then go to the purchase ledger and allocate the overpayment to each invoice one by one. The other advice I was given was to post a payment for each invoice to allocate a payment for each invoice.

    We do not use bank feeds

  • KashFlow Product Manager commented
    January 10, 2017 09:17

    Thanks Gareth.

    This is a feature of the system when using the Bank Feeds option. Unfortunately you will not be able to use any of the auto-matching features when importing transactions via CSV.

    Is there a reason that you prefer not to use Bank Feeds?

  • Gareth Jones commented
    January 10, 2017 09:17

    On this occasion the bank was imported via a csv not the bank feed.