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VAT duplicate entries

I have a building trade client that does monthly returns, many are likely to shift to this when the new building trade VAT rules come in.

Most of his work is new build without VAT but due to the complexity of the receipts we often cannot reconcile retentions, VAT, CIS etc to banking in time for the VAT return so we catch up on later ones, but on the dashboard they late entries appear in every open return making the dashboard meaningless, why are they not only included on the earliest open return?

By filing one return the liability on the dashboard went from £20k due to a £5k refund!

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